Job Description

Office of Information Technology Services (OITS)

Our employees are our most valuable resource, pivotal to our success. OITS is dedicated to fostering a work environment that values work-life balance. With the state’s generous paid time off, including holidays, this ensures our employees have the time they need to rejuvenate. We actively support our team's professional growth through tuition and certification reimbursement, empowering them to pursue their career aspirations. With sample opportunities for continued learning, we prioritize career and leadership development and mentorship. OITS is a great place to work, come join our team!

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. OITS does not provide sponsorships for this position.

E-Verify: The Office of Information Technology Services (OITS) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

Office of Information Technology Services

About the Position:

• Who can apply: Anyone
• Classified/Unclassified Service: Unclassified
• Full/Part-time: Full Time
• Regular/Temporary: Regular
• Eligible to Receive Benefits: Yes
• Veterans’ Preference Eligible: Yes
• This position is eligible for OITS's hybrid work program. The candidate must work in the office three days a week. The supervisor and business needs will determine the hybrid schedule.

Compensation:

• Annual Salary Rate: $ 50,000 - $ 55,350

Note: Salary can vary depending upon education, experience, or qualifications.

Position Summary:

HR Coordination Specialist

Join our team as a strategic leader in workforce development and talent acquisition, driving innovative internship, apprenticeship, and recruitment initiatives that shape the agency’s future workforce. This role leads the development of talent pipeline programs, workforce planning strategies, recruitment operations, outreach efforts, and onboarding programs while serving as a trusted advisor to leadership on HR strategy and compliance. The ideal candidate brings advanced experience in program administration, workforce strategy, and human resources, with the ability to lead complex initiatives, build strong partnerships, and develop innovative solutions to meet evolving staffing needs.

Key Responsibilities:

Program Development and Coordination

• Direct the design, development, and statewide implementation of the agency’s internship and apprenticeship programs, establishing governing structures, internal policies, and operational procedures.
• Consult with HR leadership, executive staff, and external stakeholders to architect talent pipelines that enhance recruitment, retention, and long-term professional development.
• Analyze program performance metrics to diagnose trends and formulate strategic recommendations for continuous program optimization and scalability.
• Execute workforce planning initiatives, utilizing data-driven recruitment and development strategies to ensure the agency meets critical staffing requirements.

Recruitment Support and Administration

• Manage the technical execution of recruitment operations, ensuring all job postings and selection processes strictly adhere to regulatory compliance and merit system standards.
• Serve as a technical consultant to supervisors in the development of specialized position descriptions and the navigation of complex recruitment workflows.
• Act as the primary Agency Liaison for temporary staffing firms and intern cohorts, providing expert guidance on high-level hiring protocols and onboarding compliance

Outreach, Events, and Employer Branding

• Strategize and oversee the execution of high-impact recruitment events and agency outreach initiatives to build a sustainable talent brand.
• Serve as the Agency Representative at professional career forums and community engagement initiatives to advocate for the organization’s mission and staffing needs.
• Direct the marketing and communication strategies related to talent acquisition to ensure alignment with agency-wide branding and professional standards.

Onboarding and Orientation Support

• Coordinate onboarding and New Employee Orientation (NEO) logistics and scheduling.
• Deliver portions of orientation programming as needed and ensure a smooth transition for new hires, interns, and temporary staff.

Administrative and Operational Support

• Manage the integrity and security of personnel records, ensuring total alignment with Federal, State, and agency-specific compliance mandates.
• Provide professional-level interpretation of HR policies to staff, resolving complex procedural inquiries and escalating only the most sensitive legal matters.
• Lead special projects and emergency staffing initiatives, coordinating critical personnel resources during agency-wide incidents or transitions.

Required Skills :

• Demonstrated ability in the design, development, and full-cycle administration of organizational programs (e.g., internships, apprenticeships, or specialized training tracks).
• Comprehensive, applied knowledge of Federal and State employment laws, merit system principles, and modern HR compliance standards.
• Proven ability to analyze staffing data and organizational trends to formulate and execute long-term recruitment and retention strategies.
• Advanced communication skills with a documented ability to serve as a technical advisor to executive leadership and external partners.
• Skill in managing the technical execution of complex HR workflows, including position description development and recruitment lifecycle oversight.

Minimum Qualifications :

• Minimum of five (5) to seven (7) years of progressively responsible professional experience in human resource management, program administration, or workforce coordination. Relevant experience in high-level administrative management or public sector program oversight may be substituted for the direct HR experience on a year-for-year basis, provided the candidate show they have successfully performed the specific high-level duties required for this role.
• At least three (3) of those years must involve the independent administration of a program, the development of organizational policies, or serving as a technical lead/consultant to management.

Necessary Special Requirements: Ability to obtain and retain an OITS Security and KCJIS clearances are requirement of employment and continued employment.

Disclaimer: Due to security requirements related to system access, the following will result in disqualification for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions less than 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor).

Employment Benefits:

In addition to the starting salary, the State of Kansas offers a significant benefits package that is available on the first day of employment. All benefits eligible, full-time employees may elect to enroll in:

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs
• This benefits package represents additional annual compensation.

Visit the Employee Benefits page for more information…

Recruiter Contact Information:

• Name: Brenda Cripps
• Email: OITS_Recruitment@ks.gov
• Mailing Address: 900 SW Jackson St, Room 803, Topeka, KS 66612

Required documents for this application to be complete:

• On the My Job Applications page, verify these documents are present and valid. Upload or delete and upload new if needed.
  • DD214 (if you are claiming Veteran’s Preference)
• Inside your Job Application upload these documents:
  • Resume (or choose existing if you have one)
  • Cover Letter

Helpful Resources at jobs.ks.gov : “How, What, & Where do I Upload Documents.”

Job Application Process:

• First Sign in or register as a New User
• Complete or update your contact information on the:
  • Careers> My Contact Information page
  • NOTE: This information is included on all your job applications
• Upload required documents listed above for the Careers> My Job Applications page
  • NOTE: This information is included on all your job applications
• Start your draft job application, upload other required documents, and submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions."

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference:

Disability Hiring Preference | Kansas Department of Administration


PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability, or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

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